Annual meeting of NTNU-BIL.
- Time: Tuesday, March 18, 4:00 PM – approx. 6:00 PM.
- Location: NTNU Technology Transfer AS, Dybdahlsgården, Dybdahls ve. 3-5 N, 2nd floor, entrance from Dybdahls veg.
- Registration for the Spond event «NTNU-BIL Annual Meeting 2025»
The board has not received any matters to be addressed at the annual meeting (item 10) by the deadline of March 4.
Agenda Annual Meeting (According to NIF's Norm):
- Approval of the eligible voters
- Choice of conductor
- Selection of minute-taker
- Election of two members to sign the minutes
- Approval of Rules of Procedure
- Approval of summons
- Approval of the agenda
- Treatment of Annual report 2024 from the board and groups
When the following group reports are presented in detail:
Golf, HandballPDF – pptx, Running. - Accounting treatment etc.:
9.1 The sports club's accounts
9.2 Board's Financial Report
(presented and processed in the Board's annual report)
9.3 Report of the Audit Committee - Handling of proposals and cases: None
- Set membership fees – The board proposes an unchanged fee of 300 kr for 2026.
Set training fee - Discontinued - Adopt the corporate sports team budget (pub. March 8)
Two new groups are requested to be started: Curling original Disc golf. - Handling of the corporate sports team's organizational plan - Expired
- Make the following choices: Nominating Committee's Recommendation
14.1 Steering:
– Chairperson – 1 year
– Nestledown – 2 years
– Board Member – Treasurer – 2 years
– board member – 1 elected – 2 years (2 board members not up for election)
– Deputy board member – 1 pc – 1 year
14.2 Control group:
– manager – 1 year
– member – 1 year
– Board Member – 2 years
14.3 Representatives to committees and meetings in other organizational bodies where the sports team has the right to representation
– It is proposed that the board be authorized to appoint representatives
14.4 Nominating Committee Setting
– manager – 1 year
– member – 1 year
– Board member – 1 year
Meeting documents for the annual general meeting:
- Section 1. Registered representatives within deadlines 13.3
- Bag 8. Annual Report 2024 from the Board and Groups
- Bag 9. 9.1 Accounting 2024 9.3 Control Committee's Report
- Chapter 12. The Board's proposal for the 2025 budget (pub. March 8)
Background: Group Budget Applications 2025 - Sec 14.1-2. Nominating Committee's Recommendation
- Item 14.4. The Board’s proposal for a new Nominating Committee:
S Nominating Committee's Recommendation
Information:
The annual meeting is open to all members. To have voting rights, members must have been part of the sports club for at least one month and have paid their membership fees. The annual meeting will be conducted in Norwegian, but individual contributions may be made in English if desired.
NOTE: Every group must be represented. Please refer to the resolution adopted at the previous annual meeting: Groups that are not represented at the annual meeting (with at least one representative) will have 25 % deducted from their budget.
Pizza and soda will be served from 3:40 PM.
- NIF's information about annual meetings in sports clubs: https://www.idrettsforbundet.no/idrettsrad/arsmote/
Welcome to the annual meeting!
Sincerely, the board
Last updated March 18, '25.