Annual meeting of NTNU-BIL.
- Time: Tuesday, February 24, 3:40 PM - 7:00 PM (max). Meeting starts at 4:00 PM.
- Location: Helgasetr Vangslunds gt 2 Rooms 03-047. Entrance from Vangslundsgate (towards Fred Kavli building). https://link.mazemap.com/7t6muIjz
- Registration for Spond event «NTNU-CAR Annual Meeting 2026»
The board has not received any proposals to be addressed at the annual meeting (agenda item 10) by the deadline of February 9th. The board itself has proposals which are presented below.
Agenda Annual Meeting (According to NIF's Norm):
- Approval of the eligible voters
- Choice of conductor
- Selection of minute-taker
- Election of two members to sign the minutes
- Approval of Rules of Procedure
- Approval of summons
- Approval of the agenda
- Treatment of Annual report 2025 from the board and groups
The following group reports are presented in detail:
Basketball Curling Motion Shooting - Accounting treatment etc.:
9.1 The sports club's accounts
9.2 Board's Financial Report
(presented and processed in the Board's annual report)
9.3 Report of the Audit Committee - Processing of proposals and cases:
10.1. Board's proposal regarding instructions for the nomination committee:
«Board members and alternate members are elected for a two-year term, with half of the members elected each year. The chairperson is elected for a one-year term.»
10.2. Board's proposal for expanded collection of membership fees:
«Researchers, other external parties, and students who have an economic advantage from NTNU-BIL by playing on teams organized by NTNU-BIL, shall pay membership fees to NTNU-BIL.» - Setting membership fees – Board's proposal:
«The membership fee will be increased from NOK 300 to NOK 350 on January 1, 2027. However, the fee will remain NOK 300 if we succeed in launching the Sit agreement by January 1, 2027, at the latest. That is, an agreement stipulating that the NTNU-BIL fee is
included for all employees with a Sit membership. The Spond fee upon membership payment is considered an administrative cost for the team and is paid by NTNU-BIL, not the member.»
Set training fee - Discontinued - Adopt the corporate sports team budget February 9th
Group budget applications. budget-xlsx - Handling of the corporate sports team's organizational plan - Expired
- Make the following choices: Nominating Committee's Recommendation
14.1 Board. The following are for election:
– Chairperson – 1 year
Board member – 2 years
– board member – 2 years (running for 1 year)
– Alternate Board Member – 2 years
14.2 Control group:
– manager – 1 year
– member – 1 year
– Board member – 1 year
14.3 Representatives to committees and meetings in other organizational bodies where the sports team has the right to representation
– It is proposed that the board be authorized to appoint representatives
14.4 Nominating Committee Setting (Lack of candidates)
– manager – 1 year
– member – 1 year
– Board member – 1 year
Meeting documents for the annual general meeting:
- Section 1. Registered representatives within deadlines 19.2
- Bag 8. Annual Report 2024 from the Board and Groups
- Bag 9. 9.1 Accounting 2024 9.3 Control Committee's Report
- Chapter 12. Board's proposal for budget 2026 February 9th
Background: Group Budget Applications 2025 - Sec 14.1-2. Nominating Committee's Recommendation
- Chapter 14.4. The Board's Proposal new election committee.
Information:
The annual meeting is open to all members. To have voting rights, members must have been part of the sports club for at least one month and have paid their membership fees. The annual meeting will be conducted in Norwegian, but individual contributions may be made in English if desired.
NOTE: Every group must be represented. Please refer to the resolution adopted at the previous annual meeting: Groups that are not represented at the annual meeting (with at least one representative) will have 25 % deducted from their budget.
Pizza and soda will be served from 3:40 PM.
Welcome to the annual meeting!
Sincerely, the board
Last updated February 21, 2026.