The NTNU-BIL annual meeting was held on Monday, March 13th from 4 PM to 6 PM.

Signed minutes of the annual meeting.

• Briefing documents:
• Bag 8. Annual Report 2022 from the Board and Groups
• Bag 9. Accounting 2022 Control Committee Report 2022
• Section 13. Budget 2023: Submitted proposal Adopted budget 
• Section 15.1-5. Nominating Committee's Recommendation
• Section 15.8-10. Board's proposal for the nomination committee

Sincerely, the board

The board convenes the general meeting for NTNU-BIL.

• Time: Monday, March 13th, 4:00 PM - approx. 6:00 PM
• Location:  NTNU Technology Transfer AS, Dybdahlsgården, Dybdahls veg 3-5 N, 2nd floor. Entrance from Dybdahls veg.

The board has not received any matters to be raised at the annual general meeting by the deadline of February 27th.

Agenda Annual Meeting (According to NIF's Norm):

1. Approval of eligible voters
2. Approval of summons
3. Approval of the agenda
4. Approval of Rules of Procedure
5. Choice of conductor
6. Choice of Referee
7. Election of two members to sign the minutes
8. Treatment of Annual report from the board and groups
   When the following group reports are presented in detail:
   Fotball, Floorball, Ski
9. Treatment of accounting i revised standard
10. Processing of proposals and cases:
    Expired - no cases filed
11. Set membership fee - Board proposes unchanged 250 kr
12. Set training fee - Discontinued
13. Adopt the corporate sports team budget
14. Handling of the corporate sports team's organizational plan - Expired
15. Election:
    15.1 Chairperson
    15.2 Vice Chairman
    15.3 Other board members – 2 positions: treasurer, board member.
    (2 board members not up for election)
    15.4 Deputy member of the board. Not up for election
    15.5 Control Committee – Two members, not up for election
    15.6 Control Committee - Alternate Member
    15.7 Representatives to committees and meetings in other organizational bodies where the sports team has representative rights
       It is proposed that the board be authorized to appoint representatives
    15.8 Nomination Committee – leader
    15.9 Nomination Committee – Member
    15.10 Nomination Committee – Alternate Member

Meeting documents for the annual general meeting:

• Section 1. Representatives
• Bag 8. Annual Report 2022 from the Board of Directors and the Groups
• Bag 9. Accounting 2022 Control Committee Report 2022.
• Section 13. Budget 2023 (Board's proposal)
  Group Budget Applications 2023
• Section 15.1-6. Nominating Committee's Recommendation
• Section 15.8-10 The Board's proposal for a new election committee

Information:

The annual meeting is open to all members. To have voting rights, members must have been members of the sports club for at least one month and have paid their dues.

NOTE: Every group must be represented. Please refer to the resolution adopted at the previous annual meeting: Groups that are not represented at the annual meeting (with at least one representative) will have 25 % deducted from their budget.

Pizza and soft drinks will be served from 3:45 PM.

• NIF's information about annual meetings in sports clubs: https://www.idrettsforbundet.no/klubbguiden/arsmote-i-idrettslag/

Welcome to the annual meeting!

Sincerely, the board

Last updated March 4, 2023, and March 12

The board calls for the annual meeting of NTNU-BIL

• Time: Monday, March 13th, 4:00 PM – approximately 6:00 PM.
• Location: NTNU Technology Transfer AS, Dybdahlsgården, Dybdahls ve. 3-5 N, 2nd floor, entrance from Dybdahls veg.

Items that a member wishes to bring up at the annual meeting must be submitted  styre@bil.ntnu.no  fourteen days before,i.e., Monday, February 27 (preferably earlier). The complete agenda with all case documents will be announced here on ntnubil.no at least one week before the annual meeting.

Information:

• The annual meeting is open to all members. The notice of the meeting will be sent to all registered members on Spond at a later date. Each group must be represented. Referring to a decision made at a previous annual meeting: Groups that are not represented at the annual meeting (with at least one representative) will have 25 % deducted from the group’s budget.
• To have voting rights, the member must have been a member of the sports club for at least one month and have paid the membership fee.
• The nominating committee's proposal will be presented at the annual meeting. Group leaders must find their own successors if they resign.
• Pizza and soft drinks will be served from 3:45 PM.

Documents for the annual meeting, links will be updated as they become available:

• Annual Report 2022 from the Board of Directors and the Groups
• Accounting 2022
• Group Budget Applications 2023
• Board's proposal for budget 2023 (to come)
• Nominating committee's recommendation (to come)
• Board's proposal for a new election committee (to follow)

Submitted proposals for consideration at the annual meeting:

(coming)

Welcome to the annual meeting!

Best regards, the board

Jan 31, 23. Last rev. Feb 8, 23.

The cycling group has started spinning classes in the spinning room at Dragvoll. All NTNU-BIL members who have access to SiT's gyms (i.e., NTNU-BIL membership through SiT) are welcome. The times may vary slightly, so you must join the "Spinning i Spond-NTNU-BIL" group to receive weekly invitations and messages. Join the group by entering code XFLFD in your Spond app, or by following the link. https://group.spond.com/XFLFD  Then you will see the group in your Spond app or on spond.com. Alternatively, send an email to sykkel-leder@bil.ntnu.no

Best regards, Arne Mikkelsen (Chairman) and Gerit Pfuhl (Spinning Leader)

In November 2022, SiT will send a supplementary invoice of NOK 50 to all members who pay for their NTNU-BIL membership via Avtalegiro through SiT, i.e., the «Employee 12-month commitment» agreement, NOK 225/month. The invoice will be sent either via AvtaleGiro or as an invoice by email/Digipost.

The background for this invoice:
NTNU-BIL is part of NIF and must follow their regulations. In 2019, the sports congress decided that the minimum membership fee for a member club in NIF is 50 NOK. To ensure this is met, SiT decided with the new arrangement in 2021 that there must be at least one transfer from members of at least 50 NOK that goes Direct for the sports team during the year.

Over the course of a year, you pay 250 Norwegian Kroner (NOK) in membership fees to NTNU-BIL through SiT. These 250 NOK are comprised of the aforementioned 50 NOK plus approximately 17 NOK per month (from the fixed monthly payment to SiT).

The NTNU-BIL annual meeting was held on Tuesday, March 8th at 4 PM.

Signed minutes from the annual meeting

• Documents submitted to the annual meeting:
• Bag 8. Annual Report 2021 from the Board and Groups
• Bag 9. Accounting 2021 Control Committee's Report 2021
• Page 10.1 Proposal for Membership Officer on the Board
• Page 10.2 Proposal for board fees
• Section 13. Budget 2022  (as adopted) PS: Revised Budget 7.4.22
• Section 15.1-5. Nominating Committee's Recommendation
• Acts 15:7-9. Board's proposal for the nomination committee

Sincerely, the board

The board convenes the general meeting for NTNU-BIL.

• Time: Tuesday, March 8th, 4:00 PM - approx. 6:00 PM (max)
• Location: NTNU Technology Transfer AS, Dybdahlsgården, Dybdahls veg 3-5 N, 2nd floor. NOTE New premises. At the roundabout above Lerkendal stadium.

The board has received two items by the deadline of February 22nd that are requested to be brought up at the annual meeting, item 10.

Agenda Annual Meeting (According to NIF's Norm):

1. Approval of registered voters
2. Approval of summons
3. Approval of the agenda
4. Approval of Rules of Procedure
5. Choice of conductor
6. Choice of Referee
7. Election of two members to sign the minutes
8. Handling of the Board of Directors' annual report and groups
   The following group reports will be presented in detail: Badminton, Handball, and Golf.
9. Accounting treatment in a reviewed state
10. Processing of proposals and cases:

  10.1 Proposal for Board Member Responsible for Membership – from the Board.
  10.2 Proposal for board remuneration - from Jan Erik Kofoed.

11. Set membership fees – The board proposes unchanged at SEK 250.
12. Determine training fee - Discontinued.
13. Approve the company sports team's budget
14. Handling of the corporate sports team's organizational plan - Expired
15. Choices
    15.1 Chairperson
    15.2 Deputy Chairperson - Retires, not up for election.
    15.3 Other board members—Three up for election; one (treasurer) not up for election.
    15.4 Substitute member
    15.5 Audit Committee – Two members up for election, alternate member not up for election

15.6 Election of representatives to assemblies and meetings of other organizational bodies where the sports club has the right to representation: – The annual meeting authorizes the board to appoint representatives
15.7: Nomination Committee – Chairperson

15.8: Nominating Committee - Member.

15.9: Election Committee - Alternate Member

Meeting documents for the annual general meeting:

• Bag 8. Annual Report 2021 from the Board and Groups
• Bag 9. Accounting 2021 Control Committee's Report 2021
• Page 10.1 Proposal for Membership Officer on the Board
• Page 10.2 Proposal for board fees
• Section 13. Budget 2022  (as adopted)
• Section 15.1-5. Nominating Committee's Recommendation
• Acts 15:7-9. Board's proposal for the nomination committee

Information:

The annual meeting is open to all members. To have voting rights, members must have been members of the sports club for at least one month and have paid their dues.

NOTE: Every group must be represented. Please refer to the resolution adopted at the previous annual meeting: Groups that are not represented at the annual meeting (with at least one representative) will have 25 % deducted from their budget.

Pizza and soft drinks will be served from 3:45 PM.

• NIF's information about annual meetings in sports clubs: https://www.idrettsforbundet.no/klubbguiden/arsmote-i-idrettslag/

Welcome to the annual meeting!

Sincerely, the board

Updated March 1, 2022, March 17, 2022

The board calls for an annual meeting in NTNU-BIL. The annual meeting will be held:

• Time: Tuesday, March 8th, 4:00 PM - approx. 6:00 PM (max)
• Location: NTNU Technology Transfer AS, Dybdahlsgården, Dybdahls ve. 3-5 N, 2nd floor. NOTE: New location. At the roundabout above Lerkendal Stadium.

Items that a member wishes to bring up at the annual meeting must be submitted  styre@bil.ntnu.no  fourteen days before, i.e., Tuesday, February 22 (preferably before). The complete agenda with all case documents will be announced no later than one week before the annual meeting.

Information:

• The annual meeting is open to all members. The notice of the meeting will be sent to all registered members on Spond at a later date. Each group must be represented. Referring to a decision made at a previous annual meeting: Groups that are not represented at the annual meeting (with at least one representative) will have 25 % deducted from the group’s budget.
• To have voting rights, the member must have been a member of the sports club for at least one month and have paid the membership fee.
• The nominating committee's proposal will be presented at the annual meeting. Group leaders must find their own successors if they resign.
• Pizza and soft drinks will be served from 3:45 PM.

Meeting documents for the annual meeting, preliminary list:

• Annual report 2021 from the board and the groups
• Accounting 2021
• Group Budget Applications 2022
• Budget proposal 2022 (provisional)
  In this board’s proposal, all groups have been granted 100 % of their requested amount, but this may need to be reduced in order to lower the projected deficit. A new proposal may be submitted before the annual meeting, at which time the annual meeting will adopt the final budget.
• Nominating Committee's Recommendation
• The Board's proposal for a new election committee

Submitted proposals for consideration at the annual meeting:

Proposal for board fees (from J. E. Kofoed)
Proposal for Membership Officer on the Board (from the board)

The complete agenda with all its documents will be sent in the final notification at the latest one week before the annual meeting and will be published here on ntnubil.no.

Best regards, the board

(updated Feb 10, 21)

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